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10 ways applicant tracking software drives efficiency

March 24, 2022
4 min read

How would you feel if your team had an extra 1,000 hours of productivity each year? And no, you don’t need to work weekends or sleep on your office chair to get it done.   Time-consuming tasks like scheduling interviews, chasing down hiring managers for feedback, and sifting through resumes take time away from making your best hire. And while your recruiters are amazing, they only have a limited amount of time in their day.    To help them keep up with hiring volume, consider investing in ATS solutions that automate repetitive and time-consuming tasks.  Get 5 tips to scale recruiting with automation.    

Can ATS automation really increase recruiter productivity? 

 The American Heart Association draws in more than 225,000 new candidates a year. To keep up with demand, they reengineered their entire talent acquisition process to free up recruiter time.   The result? Automating tasks saved AHA approximately 1,000 hours of productivity per year, and recruiters spent 50% more time building relationships with candidates.   Those are pretty numbers—numbers that can make your entire C-Suite smile.  Automation helped the American Heart Association build efficiency into their workflow and limit the amount of time recruiters spent on administrative tasks.    Here are 10 ways you can follow in their footsteps with tactical ATS solutions that increase efficiency and hiring speed through automation.  

10 ways to increase recruiting efficiency with ATS automation  

  1. Job post distribution Built-in job post distribution technology allows recruiters to post a single position across hundreds of job boards from one interface. With one click, you can increase the reach of your job postings without increasing recruiter effort. ​ 
  2. Resume review Many companies sit on a gold mine of hundreds or thousands of resumes that represent top talent. However, recruiters often don’t have the ability to review each one manually. AI can automatically review 100% of available resumes, allowing recruiters to focus on more critical tasks, like evaluating top contenders and moving them through the hiring process.  
  3.  AI skills matching Your existing employees may already have the right skills to fill open roles. Through a dynamic talent profile, recruiters can see the skills that employees have added to their profile and review the AI-powered recommendations that suggest best-fit opportunities. Hiring teams can then easily invite the employee to apply for the role, potentially reducing the time and cost to hire.  
  4. Text campaigns Send text, drip, and re-engagement campaigns to your talent network right from your ATS. The addition of conversational AI allows candidates to engage with your brand 24/7, apply, schedule interviews, and go through your pre-screening on their own time. ​ 
  5. Candidate interview self-scheduling Allow candidates to choose a timeslot for a 1:1 interview that’s convenient for them. Integrations with calendars like Office365® and Google Calendar™ help reduce scheduling errors and save time for recruiters. If a candidate schedules an interview and then cancels it within their Office365® or Google Calendar™, recruiters will be able to see the cancellation and better manage a “no show”.  
  6. Fully integrated video interview software Send candidates an invitation to either schedule a live interview or record on-demand. Both formats are stored in the same place within your ATS, allowing recruiters to review, add feedback, and manage the process from one central hub.    
  7. Interview feedback Hiring managers can approve jobs and submit interview feedback through Microsoft Teams. This feedback is delivered directly into the candidate profile, so recruiters can manage communications without leaving the ATS.  ​ 
  8. Simplify workflows with bulk actions  To support your unique recruiting process, you can configure automated workflows within your applicant tracking system to minimize administrative tasks for your team. For example, workflow automation can update candidate stages once certain events have occurred.  
  9. Offer letters Automated workflows can also quickly send personalized offer letters to candidates. Select from pre-designed and approved templates, complete with e-signature capability, that help you maintain compliant hiring practices. Sync data right from your ATS to speed up and simplify your job offer process.   
  10. Robust analytics Find opportunities for growth in your hiring process using robust analytics. Gain insight with metrics like career site traffic sources, pipeline funnel health, and DEI benchmark performance.  Configurable dashboards give recruiters and TA leaders visibility into the key metrics that inform strategic talent decisions.  

  Learn how iCIMS helps companies like AHA increase recruiting efficiency in our ebook, 5 tips to scale recruiting with automation.  

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Emily McMichael

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