5 ways applicant tracking software drives efficiency

February 16, 2021

 

iCIMS Staff

4 min read

How would you feel if your team had an extra 1,000 hours of productivity each year? And no, you don’t need to work weekends or sleep on your office chair to get it done.

Time-consuming tasks like scheduling interviews, chasing down hiring managers for feedback, and sifting through resumes takes time away from making your best hire. Valuable time that HR and Talent Acquisition personnel do not have.

But there’s a better way.

The American Heart Association’s hiring process frees up recruiters so they can spend their time sourcing and building relationships with hard-to-find talent. Look at these numbers:

Those are pretty numbers—numbers that will make your entire C-Suite smile. ?

The truth is you, too, can accomplish record-breaking, jaw-dropping numbers like these.

Integrated, supportive applicant tracking software automates those time-consuming tasks and quickly moves candidates through the application process.

5 ways your applicant tracking system drives efficiency include the ability to:

1. Create a single source of truth with a streamlined system of recordWhen all your data and workflows are within one system (or feed into one system), your users spend less time jumping between systems. Managing multiple hiring teams or hiring global teams can get complicated. Not only does it impact recruiter productivity, but it can also lead to data errors and noncompliance. Your organization can benefit from historical data captured in a unified platform because this information can inform future hiring decisions across areas of the business. (Think about how nice it would be to quickly job match a star candidate to a newly opened role right within the system data you already have.) Integrating all your talent acquisition software protects against human error. It creates the data visibility required to scale your business globally.

2. Simplify workflows with bulk actions and real-time reportingSince your recruitment process is unique, applicant tracking software allows you to configure your workflows within the system to be efficient for your team. Your users can enforce workflow governance across the entire recruiting team to ensure consistency across recruiting processes, as well as metrics and reporting. Applicant tracking systems should have robust reporting capabilities that allow you to run complex, in-depth, real-time reports to track important key performance indicators. By leveraging key reports, you gain visibility into all your data to make critical talent decisions with confidence. (Full-picture view hiring analytics include open positions, source of hire, cost per hire, and time to fill.)

3. Manage and coordinate schedules and communicationsAll communications between you and your candidates should be tracked, stored, and organized within your applicant tracking system. (You want to track all your data for compliance reasons. The iCIMS Talent Cloud is built on our commitment to ensuring that strong security, privacy and data protection, and compliance controls are in place to protect our customers.) iCIMS’ dynamic calendaring and synchronization with major calendar and email providers allow you to manage all scheduling from one platform. With iCIMS Applicant Tracking, recruiters can also:

• • Communicate with candidates throughout the entire hiring process via text
  • Quickly send candidates a link to Microsoft or Google calendars via text or chatbot for easy, automated scheduling
  • Coordinate multiple meeting attendees for interviews
  • Add personalized attachments and more to meeting invitations for convenient scheduling

4. Give managers mobile tools to help them evaluate candidates anywhereMobile recruiting software should fit directly into your recruiting technology stack. If you use an applicant tracking system, a candidate relationship management (CRM) tool, and marketing tools to track and engage candidates, your mobile recruiting software should be able to share data with these applications to create a unified experience.You can access mobile recruiting software from anywhere, enabling your recruiters to engage and hire candidates no matter where they work.

5. Accelerate your virtual recruiting with fully integrated video interviewing softwareiCIMS’ ATS now offers live and on-demand video interviewing so that you can reach candidates at scale, while speeding up time to hire which widens your reach and improves the diversity of your talent pool through remote recruiting tools. Video interviews also make virtual more personal through live interviews that showcase your employer brand. On-demand interview formats allow candidates more flexibility, help avoid no-shows, and boost recruiter productivity. With video interviews, you keep candidates moving in the hiring process with pre-screening questions tracked right within your applicant tracking software.
   

   “Embedding automation into our workflow frees up time. iCIMS allows recruiters to do more interviews, source passive candidates, and engage and build relationships with candidates we otherwise wouldn’t have access to.”- Director of TA and Attraction, American Heart Association

Learn more about those jaw-dropping productivity hours in the American Heart Association’s talent acquisition blueprint.