What to Look for in Employee Onboarding Software

Recruiting Tips
Friday, Jul 22, 2016
What to Look for in Employee Onboarding Software

At this point, you’re convinced that employee onboarding software is definitely something your business can benefit from. Immersing new hires in corporate policies and culture, automating and reducing paperwork before day one, streamlining documentation processes, enabling electronic onboarding forms, and robust reporting features are all things that compose an HR professional’s fantasy.

First of all, congratulations! You’re joining the over 60 percent of companies leveraging online forms of onboarding. The next step for your organization is shopping for the perfect software, but since this is likely the first time you’ve engaged in this process, you’ll need to compile a wish list. Below, we’ve identified three of the most important factors to keep an eye on while searching for the best onboarding solution for your business.

Eliminating Onboarding Compliance Risks

Selecting the right onboarding software allows your organization the luxury of eliminating the paper trail, literally. Implementing an onboarding solution with intuitive capabilities allows new hires and your business to pre-populate personal information in every field, electronically submit I-9/E-Verify documentation before their start date, and organize reporting and data storage to ensure legal transparency. This helps your organization minimize future compliance risks by tracking all user activity in a retrievable database. It’s simply a must have.

Ease of Use

An easy to use interface is essential when selecting an onboard software provider. Beginning a new job is often a very stressful period, but an intuitive onboarding solution can help to simplify many of the traditional obstacles new hires face. With the right onboarding system in place, you can provide new hires with objectives and company resources at their disposal allowing for a faster acclimation period into your organization. According to a recent study, organizations who deliver a positive onboarding process experience 54 percent greater new hire productivity. Your company can experience a huge ROI just by simplifying a new hires initial exposure to policies and culture.

Integration Compatibility

Selecting and implementing an onboard solution that doesn’t integrate with your existing technology and systems could be a logistical nightmare for your company. You must identify whether the solution that interests you is compatible with your existing ATS, CMR, LMS, etc. If not, it’s best to move on until you find the perfect marriage. Incompatible systems could make for an inefficient process that creates more work than it reduces, for both you and your new hires. When different systems fail to extract and import information from each other, it could make for a complicated user experience and leave a bad impression on new hires early. On the other hand, compatibility will mean a much more fluent operation that makes for easier navigation for new hires and more accurate reporting and analytics for you.

In the end, you simply can’t afford to plug and play the cheapest solution. Do your homework, watch some demos, visit customer review sites and try and align the needs of your business with solutions that worked for customers in similar situations. With these factors in play, you’ll make a great decision for your organization and successfully implement a well-structured on-boarding program that will pay dividends for years to come.