Privacy built into the hiring experience

iCIMS is committed to protecting your personal information. We give you the tools and insights to keep that data safe.

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Global data privacy

Assisting our customers with navigating evolving global data privacy requirements is our priority. iCIMS proactively engages with our customers and leading privacy and compliance organisations to understand emerging regulatory requirements and ensure our ability to support them. We maintain documented assessments of emerging and changing data protection and privacy laws, regulations, and best practices that are updated quarterly and as needed.

Our services are designed to support your ability to comply with a vast array of state, national, and global data protection and privacy requirements and are subjected to rigorous third-party audits.

Privacy platform features

The iCIMS Talent Cloud puts you and your candidates in the driver’s seat when it comes to managing data privacy. We offer you the flexibility to configure and use our services in a manner that best meets your data protection and privacy needs. We help you comply with local and global data privacy regulations through in-platform capabilities such as:

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Compliance workflows

Easily manage candidate data, and provide notice, with configurable workflows

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User self-service

Inform and empower candidates and personnel with platform capabilities that provide control over their data

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Detailed reporting

Monitor and take action on data privacy requests with robust, customisable reports

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Privacy and AI

At iCIMS, we’re committed to building systems and technologies based on trust, and that extends to our artificial intelligence solutions. iCIMS prioritises responsible innovation by adhering to its Artificial Intelligence and Machine Learning Policy and maintaining an internal AI/ML Code of Ethics.

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Our AI/ML policies and technical guidelines align to the AIHLEG Ethics Guidelines for Trustworthy AI and the OECD Principles on AI

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There is no automated decision-making, and all decisions begin and/or end with human decision points

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Our AI/ML algorithms do not use and are not trained with any candidate personal identifiable data

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Our state of the art privacy and security measures extend to AI/ML features, and we provide customers with contextual explanations about all data inputs used in our AI/ML features

Additional privacy policies and procedures

iCIMS respects the privacy of its customers, prospects, business partners, and website and mobile application users, and we are committed to protecting their respective personal data. To that end, we have put together specific privacy notices to give you a better understanding of what personal data we collect about you, what we use that personal data for, and to whom we disclose that data.

iCIMS respects the privacy of its customers, prospects, business partners, and website and mobile application users, and we are committed to protecting their respective personal data. To that end, we have put together specific privacy notices to give you a better understanding of what personal data we collect about you, what we use that personal data for, and to whom we disclose that data.

iCIMS respects the privacy of its customers, prospects, business partners, and website and mobile application users, and we are committed to protecting their respective personal data. To that end, we have put together specific privacy notices to give you a better understanding of what personal data we collect about you, what we use that personal data for, and to whom we disclose that data.

iCIMS’ Data Security & Privacy Statement explains how we process, gather, use, store, share, secure, retain, and dispose of Confidential Information and Personal Data on behalf of our customers and their users. 

The iCIMS Cookie Notice describes the different types of cookies and similar technologies that may be applied by iCIMS on our websites and how you can manage these technologies.

For international transfers of personal data from the EEA, the UK, and Switzerland, we implement appropriate safeguards for transferring customer personal data as determined by the customer (e.g., executing the EU Standard Contractual Clauses).

For more information on what the recent Schrems II ruling means for iCIMS customers, please visit our iCARE site.

We share customer personal data with service providers who require the data to assist us in supporting our products and to assist with providing services on behalf of our customers. We conduct detailed privacy reviews and ensure such parties are contractually obligated to provide at least the same level of privacy protection as is required of iCIMS. These companies are authorized to use personal data only as necessary to provide these services to us.

Get the answers you need

How does the iCIMS address Data Subject Requests? Does iCIMS use Cookies in its platform? Find answers to our top questions.